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Appendix 8-4

Appendix 8-4

APPENDIX 8-4

EXAMPLES OF SEVERAL-STEP DISCIPLINARY SYSTEMS

Most disciplinary systems use corrective procedures that involve three, four or five steps. These are described briefly below.

THREE STEP SYSTEM

First Violation Written warning; copies to employee and employee’s file.
Second Violation Written warning; suspension without pay for 1/2 or full day.
Third Violation Written report for file and immediate termination.

FOUR STEP SYSTEM

First Violation Oral warning; notation for personnel file.
Second Violation Written warning; copy for file or Personnel office.
Third Violation Written warning; 1 day's suspension without pay.
Fourth Violation Written warning and 1 week's suspension or termination if warranted.

FIVE STEP SYSTEM

First Violation Instruction/discussion concerning violation, proper procedures and the hazards they control; notation for supervisor’s file.
Second Violation Re-instruction with notation in the employee’s personnel file.
Third Violation Written warning describing the violation and actions that will be taken if it recurs.
Fourth Violation Final warning; may include suspension.
Fifth Violation Discharge

NOTE: The use of these corrective procedures obviously will vary with the nature of the problem and the frequency with which it occurs. Violations of company rules generally are considered more serious than other employee behavior problems, but all require correction. Keep in mind -- and tell your employees -- that your primary goal is to prevent accidents by controlling unsafe acts and conditions.